Information for participants

Venue of the meeting

Headquarters of the Food and Agriculture Organization of the United Nations
Viale delle Terme di Caracalla
00153 Rome
Tel:(+39) 06 57051
Fax:(+39) 06 570 53152

Schedule of the meeting

The meeting will be opened at 9:30 a.m. on Monday, 9 October 2023. The schedule of the meeting is available in document UNEP/POPS/POPRC.19/INF/2.  

Meeting documents

The provisional agenda, other pre-session documents, including the scenario note and the tentative schedule of work, are made available on the meeting documents webpage.

Language of the meeting

The working languages of the Committee are Arabic, Chinese, English, French, Russian and Spanish.  


Registration for the meeting will start at 08.00 on Monday, 9 October 2023.

To participate as an observer, please visit the Information for Admission of Observers page:

Please contact Ms. Stéphanie Cadet ( to receive the registration form for observers and submit it to her before 7 August 2023.

Security identification

Security identification badges are issued to participants upon arrival at the meetings and upon completion of the relevant registration procedure (and admissions procedure for observers, if applicable).

Meeting participants may collect their security identification badges at the registration desks upon presentation of one of the following identification documents issued by a government recognized by the United Nations:

  1. Valid national passport;
  2. Valid picture identification card, in Latin alphabets; or
  3. Valid picture "residency" card, in Latin alphabets.

To facilitate the badging procedure, participants are also advised to have available a copy of the confirmation letter transmitted by the Secretariat.

Information about FAO facilities and transportation

Information on FAO facilities and transportation in Rome is available in the information note for participants.

Guidelines for rules of conduct for meeting participants

The attention of meeting participants is drawn to the following guidelines for rules of conduct developed:

  1. Guidelines on the use of cameras and audio/video recording devices by participants at meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions (BRS) and their subsidiary bodies;
  2. Guidelines for the participation of representatives of observers at meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions (BRS) and their subsidiary bodies;
  3. Guidelines on preventing and addressing all forms of harassment at meetings of the Basel, Rotterdam and Stockholm conventions.

Side events

Requests for side events should be sent to the Secretariat before 23 August 2023 by e-mail to:

Ms.Kei Ohno Woodall

If the number of requests exceeds the available slots, the organizers may be asked to combine their events or hold parallel sessions.

Preparatory briefings

A number of online briefings are being organized prior to the meeting whose schedule will be available on the meeting website. These briefings will provide an overview of the issues that will be considered at the meeting and will take place on the Webex platform. The briefings are open to all meeting participants, as well as Parties to the Stockholm Convention, observers and stakeholders in general.

Paperless meeting

A paperless meeting has the benefit of reducing costs considerably and has a smaller carbon footprint than a traditional meeting has. The paperless system makes it easier for participants to access meeting documents and it facilitates faster distribution of conference room papers.

All documents will be available on internet or, upon request by e-mail only. Printed documents will not be available at the meeting.

Participants are requested to follow the requirements described below:

  • To gain access to meeting documents each participant must have a laptop computer running basic applications (Word, Excel, PDF Reader, updated antivirus software).
  • Laptops must be virus-free and pre-checked for viruses before they are brought to the meeting. Virus-free laptops are crucial to a successful paperless meeting.
  • Laptops must be configured for standard WiFi connections.
  • Participants should carry virus-free memory sticks for the purpose of transferring data, if necessary.
  • It is important that each participant provide a valid e-mail address when confirming participation in the meeting. Participants should ensure that their e-mail service will allow them to receive e-mails containing meeting documents as attachments.


It is the responsibility of each participant to obtain the required entry visa for Italy.


It is strongly recommended that delegates take out international medical, accident and travel insurance. The United Nations does not cover life or medical insurance for participants. Therefore, it is the responsibility of all participants to ensure that they obtain adequate insurance prior to their travel to Rome.